Zöld Magyarország Mozgalom

PRIVACY POLICY

Effective: October 6, 2026  |  Version: 2.0

During data processing, we strive to request and handle only personal data that is genuinely necessary for the realization of the given purpose. We do not collect unjustified data, we do not sell data to third parties, and we always strive to ensure that data management is lawful, fair, transparent, and secure.

1. Data Controller

Name of Data Controller: Zöld Magyarország Mozgalom

E-mail: info@zoldmozgalom.eu

Website: https://zoldmozgalom.eu/

The Data Controller is responsible for ensuring that the processing of personal data complies with the General Data Protection Regulation (GDPR) of the European Union, as well as applicable Hungarian data protection laws.

2. In What Cases Do We Process Personal Data?

The Zöld Magyarország Mozgalom may process personal data in the following cases:

• contacting us via the website or e-mail,
• filling out a membership or inquiry form,
• subscribing to newsletters or informational materials,
• applying for events, forums, training sessions, or community programs,
• volunteer applications or expressing an intention to collaborate,
• handling press, partner, or professional inquiries,
• contacting us via social media platforms,
• creating photo, video, or media content at events,
• processing technical data related to the operation of the website,
• fulfilling legal obligations,
• membership applications, admission procedures, and management of membership relations.

3. Contact and Inquiry Management

When someone contacts us via e-mail, contact form, social media message, or other communication channel, we may process the provided personal data in order to respond to the message.

Processed data may include:

• name, e-mail address, phone number (if provided by the data subject),
• content of the message, date and time of the contact,
• other voluntarily provided data necessary for processing the request.

Purpose of data processing:

Maintaining contact, answering questions, providing information, handling civil, professional, or community inquiries, and coordinating collaboration opportunities.

Legal basis for data processing:

The consent of the data subject, or in certain cases, the legitimate interest of the data controller for responding to and documenting inquiries.

Retention period of data:

A maximum of 1 year following the closure of the contact, unless a longer retention period is required for legal, organizational, or cooperative reasons.

4. Membership and Volunteer Applications

The Zöld Magyarország Mozgalom provides opportunities for interested individuals, supporters, activists, organizers, and prospective members to join. During the application and admission process, personal data provided by the data subject is processed for the purpose of evaluating the application, verifying membership conditions, establishing and registering the membership relationship, determining membership fees, and communicating with the applicant.

Specifically processed data includes:

• first and last name, date of birth, residential address (city, postal code, country),
• e-mail address, phone number, chosen membership fee category,
• legal title and supporting document/reference for eligibility for discounted membership fees,
• chosen organizational role (activist, organizer, or registered member),
• fact of acceptance of the Articles of Association, Membership Notice, and Privacy Policy,
• date of application and administration, other provided information.

Purpose of data processing:

Identification of the applicant, conducting the admission procedure, verification of membership conditions and discounts, establishment and registration of membership relations, membership fee administration, contact, and fulfillment of legal obligations.

Legal basis for data processing:

Taking steps prior to establishing a membership relationship, performance of the membership relationship, fulfillment of legal obligations, consent, or, in the case of special data, the legal basis under Article 9 of the GDPR.

Retention period of data:

In the event of an unsuccessful or withdrawn application, data is processed only for as long as necessary following the closure of the procedure. In the case of an established membership relationship, data is processed during the existence of the relationship and subsequently in accordance with applicable legal, accounting, and association retention periods. Discount-verifying documents are used exclusively to verify eligibility.

5. Newsletter and Informational Materials

  If the website provides an opportunity to subscribe to newsletters or informational materials, the Zöld Magyarország Mozgalom processes the data provided by the data subject exclusively for informational purposes.

Processed data:

Name, e-mail address, date and time of subscription and unsubscription, fact of consent.

Purpose and Legal Basis:

Sending news, announcements, events, professional and educational materials based on the voluntary consent of the data subject. You can unsubscribe from the newsletter at any time.

Retention period:

Until the withdrawal of consent or the termination of the newsletter service.

6. Events, Forums, and Training Sessions

The ZMM may organize events, forums, community gatherings, training sessions, workshops, and awareness-raising programs.

Processed data:

Name, e-mail address, phone number, name of organization/institution, intention to participate, special needs, photos or videos taken at the event.

Purpose, legal basis, and retention:

Organization, communication, execution, and documentation based on the consent of the data subject, fulfillment of a contract, or legitimate interest. Retention period: a maximum of 1 year following the conclusion of the event (except in case of accounting/legal obligations).

7. Photos, Videos, and Public Appearances

Photos and videos may be taken at our events for documentation, communication, and informational purposes (website, social media, press materials, reports).

Crowd shots may be taken at public events. In the case of individual, recognizable, prominent portraits or interviews, separate consent is requested. The data subject may request the removal of recognizable recordings taken of them at any time.

8. Social Media and Discord

On our social media platforms (Facebook, Discord, etc.), usernames, profile data, messages, and reactions are processed for the purpose of community communication and moderation.

Discord and internal platforms: Access is restricted based on a role-based permission system. Personal or special data is made accessible only to the extent necessary for the performance of tasks.

9. Technical Data and Management of Cookies

Technical data (IP address, browser type, time of visit) is processed for the secure operation of the website and the preparation of statistics.

The use of cookies necessary for operation is possible without consent, whereas statistical, convenience, or marketing cookies are used exclusively based on the visitor's prior consent. Cookies can be disabled at any time in browser settings.

12. Data Processors and Data Security

The ZMM ensures the protection of data against unauthorized access or modification through appropriate technical and organizational measures (e.g., access restrictions, security settings, encryption).

Main service providers / data processors utilized:

• WordPress CMS, WooCommerce (membership fees and online payment processes),
• SimplePay (payment service provider), Fluent Forms (forms),
• SMTP / e-mail service providers, CookieYes (consent management),
• Hosting and e-mail provider, Discord / closed community communication platforms,
• Automated security and moderation modules (AI-based services).

14. Rights of Data Subjects

The data subject has the right to: request information and access to their processed data, request the rectification or erasure of inaccurate data, request restriction of data processing, object to data processing, exercise the right to data portability, and withdraw consent.

16. Modification

The ZMM reserves the right to amend this policy (e.g., in the event of legal or procedural changes). The currently effective version is available on the website.

Zöld Magyarország Mozgalom